Outlook Print Selected Pages: A Step-by-Step Guide

Updated 5 November 2026 · Standard formula, shown below

Yes. In Outlook, open the message’s print view and enter the page numbers or ranges you want in the printer’s page-range field; the exact steps vary between classic Outlook, new Outlook, and Outlook on the web. Check the print preview first, because Outlook may reflow a message or include attachments differently from what you see on screen.

How printing selected pages works

Outlook’s print command prepares a printable version of an email, then passes it to the print interface available on your device. The page-range control is generally part of that print interface, rather than a feature for selecting arbitrary lines or paragraphs inside the message. You can request one page, separate pages, or a continuous range—for example, pages 2 and 4, or pages 3 through 5—if the print dialog supports page ranges.

Page numbers refer to the paginated print layout, not necessarily to visible screens or sections in the reading pane. A long email can have multiple printed pages even if it appears as one continuous message on screen. Conversely, a short email may fit on one page after margins and scaling are applied.

Classic Outlook for Windows

In classic Outlook for Windows, open the email in its own window or select it in the message list. Use File > Print, or press Ctrl+P while the message is selected or open. Choose the printer and review the print settings and preview.

Open the message you want to print. Opening it separately can make the message-specific print options easier to find.
Select File > Print. In the print screen, choose a printer and inspect the preview.
Open Print Options or the printer’s properties or preferences if needed. The available controls depend on the installed printer and Windows print dialog.
Enter the pages to print in the page-range field, using the format shown by the dialog. For example, a dialog may accept 2,4 for two separate pages or 3-5 for a range.
Confirm the selection in the preview, then choose Print.

Outlook’s print screen can offer message-specific choices such as a memo-style layout or a table-style layout for message lists. Those choices affect what is printed; they are not substitutes for specifying page numbers. If you do not see a range field in Outlook’s print screen, continue to the system print dialog or the printer’s settings, where the control may appear.

New Outlook and Outlook on the web

In new Outlook and Outlook on the web, open the message and use the message’s More actions menu (often shown as three dots), then choose Print. Depending on the current interface, this opens a print preview or invokes the browser or operating-system print dialog. Use that dialog’s page-range field if it is available.

Browser print dialogs commonly provide controls for pages, layout, and other output settings, but labels and placement vary by browser and operating system. Look for a setting called Pages, Page range, or similar. If the dialog offers only all pages, check whether a print preview has fully loaded, whether a simplified print view is available, or whether saving the print view as a PDF gives you a page-range option before printing.

Outlook’s interface changes over time, and work or school accounts may also have organization-specific settings. If a menu label differs, look for the message’s print command rather than assuming that every version has the same button names.

Choose pages using print preview

Preview is especially useful for email because page breaks can fall in awkward places: in the middle of a quoted reply, between a heading and its details, or just before a signature. Before printing, verify that the preview’s page numbers match the portion you need.

One page: enter that page number, such as 2.
Several nonconsecutive pages: enter a comma-separated list if supported, such as 1,3,6.
A continuous range: enter the first and last page with the separator shown, commonly 2-4.
Only part of an email: page ranges select printed pages, not a particular paragraph. Copying the relevant text into a document or using a supported selection-print feature may be more appropriate, but check the result before printing.

Do not assume that the same page numbers will apply after changing paper size, margins, scaling, font size, or print layout. Any of those can alter where the message breaks across pages. If you change a setting, check the preview again.

Attachments and other print options

Printing an email does not always print its attachments. An attachment may be listed in the message but require opening and printing separately. Some print workflows offer an option to print attached files, but whether it appears and which file types it handles depends on the Outlook version, operating system, and installed applications.

If you need selected pages from an attachment, open that file in the application that displays it, then specify its page range there. For instance, printing pages 2–3 of a PDF is normally handled by the PDF viewer’s print dialog, not by the email’s page range. Check whether the attachment has opened in a trusted, expected application before printing, especially if you did not expect to receive it.

Other useful settings include paper size, orientation, and scaling. If the right edge of a message is cut off, try a suitable orientation or scaling option and inspect the preview. If the text is too small, avoid shrinking the page unnecessarily; changing the layout or printing only the needed pages may produce a more readable result.

Common problems and fixes

The page-range box is missing: open the full system or browser print dialog, rather than relying only on Outlook’s preview. Confirm that the selected printer or PDF destination exposes page selection.
The wrong pages print: compare the requested numbers with the preview after changing layout or paper settings. A reflowed message may have different page breaks.
Only the first page prints: check that a single page was not selected accidentally, and make sure the preview shows more pages before sending the job.
The email looks different on paper: print layout, font substitution, scaling, and margins can change the appearance. Use preview to check headings, quoted text, and signatures.
An attachment is missing: print the attachment from its own viewer, or use an explicit attachment-print option if your version provides one.

If a print job behaves unexpectedly, first cancel it if possible, reopen the preview, and verify the printer and page selection. For a one-time copy, printing to PDF can also help you inspect the output before sending pages to a physical printer; saving a PDF is not the same as printing the original message with its attachments.

Frequently Asked Questions

Can I print only pages 2 and 5 of an Outlook email?
Usually, if the print dialog accepts separated page numbers. Open the email’s print view, check the preview, and enter the two page numbers in the page-range field using the separator it displays.

Can I print only one paragraph from an email?
A page-range field selects whole printed pages, not a paragraph. If you need only a small passage, copy it into a document or use a selection-print option if your application offers one, then inspect the preview.

Why does Outlook not show a page-range option?
The control may be in the browser or operating system’s print dialog rather than Outlook’s own screen. Some print destinations or dialogs may not expose page selection; try opening the full print dialog or printing to PDF and checking its options.

Do Outlook page numbers include attachment pages?
Not necessarily. Email pages and attachment pages may be handled as separate print jobs. Open an attachment in its own viewer to select pages from that file.

Can I print selected pages to PDF instead of paper?
Yes, when your device offers a PDF printer or a save-as-PDF destination. Select it in the print dialog, enter the page range if available, and review the resulting file before sharing or printing it later.

Method: the standard formula for this calculation, rounded as each result states. See how the calculators work or report an error.