ThisCalculator

Everyday

How to Add and Share Pronouns on Zoom

Updated · Standard formula, shown below

Adding your pronouns to Zoom is a simple way to make your meetings more inclusive and avoid misgendering. This guide shows you how to set your pronouns in your Zoom profile so they appear next to your name, and how to share them during a meeting if you prefer not to display them permanently.

What You’ll Need

  • A Zoom account (free or paid).
  • The Zoom desktop app (for the most straightforward experience) or access to the Zoom web portal.
  • Zoom version 5.7.0 or higher (pronouns feature was introduced in this version). Most recent installations will already be up to date.

Step-by-Step

Method 1: Add Pronouns via the Zoom Web Portal

  1. Go to zoom.us/profile and sign in with your Zoom account.
  2. In the left sidebar, click Profile.
  3. Scroll down to the Pronouns section.
  4. Click Edit (the pencil icon).
  5. Type your pronouns in the text box (e.g., “she/her”, “he/him”, “they/them”). You can enter up to 40 characters.
  6. Check the box next to Share when joining meetings and webinars if you want your pronouns to appear automatically in meetings. If you leave this unchecked, you can still share them manually during a meeting (see Method 3).
  7. Click Save.

Method 2: Add Pronouns via the Zoom Desktop App

  1. Open the Zoom desktop client and sign in.
  2. Click your profile picture in the top-right corner, then click Settings (or Profile if you see that option).
  3. In the settings window, click the Profile tab.
  4. Next to Pronouns, click Edit.
  5. Enter your pronouns in the text field.
  6. Check Share when joining meetings and webinars if you want them displayed automatically.
  7. Click Save.

Method 3: Share Pronouns Manually During a Meeting

If you didn’t enable automatic sharing, or you want to update your pronouns for a specific meeting, you can do it on the fly:

  1. Start or join a Zoom meeting.
  2. Click the Participants icon in the meeting toolbar (usually at the bottom of the window).
  3. Hover over your name in the Participants panel.
  4. Click the More button (three dots) next to your name.
  5. Select Edit Pronouns from the dropdown menu.
  6. Enter your pronouns and click Save. They will appear next to your name for the rest of that meeting.

Method 4: Share Pronouns via the Mobile App

  1. Open the Zoom mobile app and sign in.
  2. Tap Settings (gear icon) at the bottom of the screen.
  3. Tap Profile.
  4. Tap Pronouns and enter your pronouns.
  5. Toggle on Share when joining meetings if desired.
  6. Tap Save.

Common Mistakes

  • Not updating the Zoom app: The pronouns feature requires Zoom 5.7.0 or later. If you can’t see the option, update your app first.
  • Entering pronouns in the wrong field: Make sure you’re editing “Pronouns” and not “Display Name” or “Job Title”.
  • Forgetting to check the “Share when joining” box: If you want pronouns to appear automatically, you must enable this setting. Otherwise, they’ll only be visible if you share them manually.
  • Using unsupported characters: Zoom allows letters, spaces, and some punctuation, but keep it simple. Avoid emojis or special symbols that might not display correctly.
  • Expecting pronouns to show for everyone: If you’re in a meeting where the host has disabled participant sharing, your pronouns may not appear. The host controls this.

Tips

  • Use standard formats: Common formats include “she/her”, “he/him”, “they/them”, “she/they”, or “any pronouns”. This helps others understand quickly.
  • Set pronouns before a big meeting: If you have an important presentation or client call, set your pronouns in advance so you don’t have to fiddle with settings during the meeting.
  • Encourage your team: If you’re a host, you can remind participants to add their pronouns in the invitation or at the start of the meeting.
  • Use the “Share when joining” option for consistency: This ensures your pronouns are always visible, so you don’t have to remember to share them each time.
  • Check how it looks: After adding pronouns, join a test meeting (or a meeting with a friend) to see how they appear next to your name. It’s a small step but helps confirm everything is set up correctly.

Troubleshooting

  • Pronouns option not showing: Update Zoom to the latest version. If you’re on a web portal, try clearing your browser cache or using a different browser. Also, check if your organization’s admin has disabled the feature (if you’re using a company account).
  • Pronouns not appearing in meetings: Make sure you’ve checked the “Share when joining” box. If you’re still not seeing them, try sharing manually via the Participants panel. If that doesn’t work, the host may have disabled pronoun sharing for the meeting.
  • Pronouns appear but are cut off: Zoom displays up to 40 characters, but the name field may truncate long strings. Shorten your pronouns (e.g., “she/her” instead of “she/her/hers”).
  • Can’t edit pronouns during a meeting: If the “Edit Pronouns” option is greyed out, the host might have restricted participant actions. Ask the host to enable it or share your pronouns in the chat instead.
  • Pronouns not syncing across devices: Changes made on the web portal should sync to the desktop app, but if not, log out and back in, or restart the app.

Frequently Asked Questions

Can I add multiple sets of pronouns?

Yes, you can enter up to 40 characters, so you can include multiple sets like “she/they” or “he/they”.

Will my pronouns show up in recordings?

Yes, if your pronouns are displayed next to your name during the meeting, they will appear in the recording’s participant list and in the video if the name is visible.

Can I hide my pronouns from certain meetings?

You can’t set per-meeting visibility, but you can uncheck “Share when joining” and then manually share only in meetings where you feel comfortable.

Do pronouns appear in the waiting room?

Yes, if you have them enabled, they will show next to your name in the waiting room as well.

Can the host see my pronouns even if I don’t share them?

No, if you don’t enable sharing, your pronouns are only visible to you in your profile. The host won’t see them unless you share them.

What if I don’t want to share my pronouns at all?

That’s fine. You can leave the field blank or simply not check the “Share when joining” box. You can always add them later if you change your mind.

Related

Method: the standard formula for this calculation, rounded as each result states. See how the calculators work or report an error.